Notice of Privacy Practices

This Notice of Privacy Practices describes how your protected health information (PHI) may be used and disclosed by Neomar Dentistry and how you can access this information. Please review it carefully.

1. Our Commitment to Your Privacy

At Neomar Dentistry, we are committed to protecting the privacy and confidentiality of your health information. We are required by law to maintain the privacy of your protected health information (PHI) and to provide you with this notice explaining our legal duties and privacy practices.

2. How We May Use and Disclose Your Health Information

We use and disclose your PHI for the following reasons:

A. Permitted Uses and Disclosures Without Your Authorization

1. Treatment: We may use your PHI to provide, coordinate, or manage your dental care (e.g., sharing records with specialists or labs).
2. Payment: We may use your PHI to obtain payment for dental services provided to you (e.g., billing your insurance company).
3. Healthcare Operations: We may use your PHI for office operations, such as quality improvement, staff training, and compliance audits.
4. Appointment Reminders & Follow-ups: We may contact you via phone, email, or text to remind you of appointments or to provide follow-up care information.
5. As Required by Law: We will share PHI when required by federal, state, or local law (e.g., reporting abuse, neglect, or responding to legal subpoenas).

B. Uses and Disclosures That Require Your Written Authorization

We will not use or disclose your PHI for the following purposes without your written consent:

• Marketing or promotional communications
• Sale of PHI
• Most uses of psychotherapy notes (if applicable)

If you provide written authorization for specific uses, you may revoke it at any time.

C. Your Rights Regarding Your Health Information

As a patient, you have the following rights regarding your PHI:

1. Right to Access and Request Copies: You can request copies of your dental records. Fees may apply for copies.
2. Right to Amend Your Records: If you believe your PHI is incorrect or incomplete, you may request a correction.
3. Right to an Accounting of Disclosures: You can ask for a list of times we have shared your PHI.
4. Right to Request Restrictions: You may request limitations on how we use or share your PHI, though we are not always required to agree.
5. Right to Confidential Communications: You can ask us to contact you in a specific way (e.g., only by mail).
6. Right to File a Complaint: If you believe your privacy rights have been violated, you may file a complaint with our office or with the U.S. Department of Health & Human Services. We will not retaliate against you for filing a complaint.